Privacy Policy

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use this website or engage with our services.

We are committed to protecting your privacy and handling your data in a transparent, lawful, and fair way, in accordance with UK data protection law.

1. Who We Are

Fieldwork
hi@wearefieldwork.org

We are the “data controller” responsible for your personal data.

2. What Data We Collect

We may collect and process the following types of personal data:

  • Contact information (such as name, email address, phone number)

  • Information submitted through contact forms or enquiries

  • Booking information

  • Communications you send to us (emails, messages)

  • Technical data such as IP address, browser type, and usage data

  • Marketing preferences

We do not knowingly collect data from children without parental consent.

3. How We Collect Your Data

We collect data when you:

  • Contact us via the website or email

  • Sign up to a mailing list or newsletter

  • Make an enquiry, booking, or purchase

  • Use or browse our website (via cookies or analytics tools)

4. How We Use Your Data

We use your personal data to:

  • Respond to enquiries and communications

  • Provide services or fulfil bookings

  • Send updates or marketing communications (where consent has been given)

  • Improve our website and services

  • Meet legal or contractual obligations

We will only use your data where we have a lawful basis to do so.

5. Lawful Bases for Processing (UK GDPR)

We process personal data under the following lawful bases:

  • Consent – where you have given clear permission

  • Contract – where processing is necessary to fulfil a service or booking

  • Legal obligation – where required by law

  • Legitimate interests – where necessary for our business and not overridden by your rights

6. Marketing Communications

We will only send marketing emails where:

  • You have opted in, or

  • There is a legitimate interest and you have not opted out

You can unsubscribe at any time using the link in our emails or by contacting us directly.

7. Sharing Your Data

We do not sell your personal data.

We may share data with trusted third parties only where necessary, including:

  • Website hosting providers

  • Email marketing platforms

  • Booking, payment, or analytics services

All third parties are required to handle your data securely and lawfully.

8. Cookies & Analytics

We use cookies and similar technologies to:

  • Understand how visitors use our website

  • Improve functionality and performance

You can control or disable cookies through your browser settings. For more information, please see our Cookie Policy.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, or disclosure.

10. Data Retention

We retain personal data only for as long as necessary:

  • To fulfil the purposes it was collected for

  • To comply with legal, accounting, or reporting requirements

11. Your Data Protection Rights

Under UK data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Object to or restrict processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, please contact us using the details above.

12. Third-Party Links

This website may contain links to external sites. We are not responsible for the privacy practices or content of those sites.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.

14. Contact & Complaints

If you have questions about this Privacy Policy or how we handle your data, please contact us.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).